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Servi Smart Solutions Ltd. d/b/a Duve and its affiliates and subsidiaries (collectively, “Duve”, “us” or “we”) provides hospitality vendors (hotels, vacation rentals, hostels, real estate owners, etc.) (“Customer(s)”) with a Software-as-a-Service cloud-based managing solution allowing Customers to manage their hospitality related services, personalizing their guests’ experience, including online check-in and checkout, upsell, increase profitability, improve performance, and offer personalized guest experience (“Services”).
This privacy policy (“Privacy Policy”) describes how Duve collects, uses, and processes Personal Data, specifically the types of Personal Data collected, the purposes for which we will use it, how long we will retain it, with whom we share it, and your rights regarding your Personal Data.
This Privacy Policy applies to:
Customer and Prospect shall be, collectively and separately, referred herein as “you”.
In the event you have applied for a job with us, please further review our Job Candidates Privacy Policy which governs our Personal Data processing practices in connection with such interactions.
ANY PERSONAL DATA YOU PROVIDE IS MADE AT YOUR FREE WILL AND CONSENT (WHERE REQUIRED UNDER APPLICABLE DATA PROTECTION LAWS), AND YOU ACKNOWLEDGE THAT YOU ARE NOT UNDER ANY STATUTORY OBLIGATION TO PROVIDE PERSONAL DATA TO DUVE. HOWEVER, IF YOU WILL NOT PROVIDE US WITH CERTAIN PERSONAL DATA, WE WILL NOT BE ABLE TO FULFILL CERTAIN SERVICES.
This Privacy Policy further includes or incorporates specific information required under applicable data protection laws for residents of certain jurisdictions, among others:
If you are a located in the EEA or UK – this Privacy Policy further details our lawful basis for processing Personal Data, information regarding cross border data transfer and your rights, as well as additional information we are required to disclose to you under the EU and the UK General Data Protection Regulations (collectively “GDPR”).
If you are a California resident– please also review our CCPA Privacy Notice which serves as a Notice at Collection as required under the California Privacy Rights Act and further details the categories of information collected and additional information regarding our privacy practices, including your rights.
Additional Information to certain United States Residents– please also review Section 12 of this Privacy Policy “Additional Notice for US Residents” to learn more about our privacy practices and your rights under these territories.
We reserve the right to amend this Privacy Policy from time to time, at our sole discretion. The most recent version of this Privacy Policy will always be posted on the website and the update date will be reflected in the “Last Updated” heading. We will provide notice to you if these changes are material, and, where required by applicable law, we will obtain your consent. Any amendments to the Privacy Policy will become effective immediately, unless we notify otherwise. We recommend you review this Privacy Policy periodically to ensure that you understand our most updated privacy practices.
Duve, a company incorporated under the laws of the state of Israel, is the “Data Controller” (as such term is defined under applicable privacy and data protection legislation, which refers to the organization that determines the means and the processing of the personal data) of the Personal Data collected as described under this Privacy Policy.
For any question, inquiry or concern related to this Privacy Policy or the processing of your Personal Data, you may contact as follows:
By Mail: Ha-Khilazon St. 6, Ramat Gan, Israel 5252270
Data Protection Officer: dpo@duve.com
Data Protection Representative for Data Subjects in the EU: Duve has designated its French entity as Duve’s representative in the European Union for data protection matters related to the processing of personal data of residents of the EU, pursuant to Article 27 of the GDPR. If you have any comments or questions regarding our Privacy Policy, if you have any concerns regarding your privacy, or if you wish to make a complaint about how your personal data is being processed by Duve, please send an email to dpo@duve.com or by post at: 10-14 Rue Anatole France, 94140, Alfortville, France.
This Privacy Policy governs the processing of Duve’s independent privacy and data processing practices as a “Data Controller” and does not govern our privacy practices with respect to the processing of the personal data of individuals, hotel guests, who manage their reservation or may purchase services from Customer through the Duve Platform white labeled by the Customer (“Guest(s)”). We collect, process and manage such data solely on behalf and under the instructions of the Customers in our role as a “Data Processor” in accordance with our Data Processing Addendum with them. However, we did provide some informative disclosures of Duve’s processing, to assist Guests in making informed decisions and understanding their rights.
You will find below information regarding the types of data we collect, the purposes for which we process Personal Data as well as our lawful basis for processing (where the GDPR applies to your Personal Data).
We may collect aggregated, non-personal, and non-identifiable information which may be made available or gathered via your use of the website or Services (“Non-Personal Data”). We are not aware of the identity of the individual from who we have collected the Non-Personal Data and cannot link between the data and the individual with reasonable means. This refers mainly to technical information, or aggregated data.
We further collect individually identifiable information, namely information that identifies an individual or may with reasonable effort be used to identify an individual (“Personal Data”). This may include online identifiers, names, emails, etc., subject to applicable law.
For the avoidance of doubt, any Non-Personal Data connected or linked to Personal Data shall be deemed as Personal Data as long as such connection or linkage exists.
Below we detail the Personal Data we collect and how and for which purposes we process and use your Personal Data, as well as our lawful basis for processing (subject to the GDPR, if applicable).
Please note that the actual processing operation per each purpose of use and lawful basis detailed in the table above may differ, and we are only responsible for the Personal Data we collect and process as the controller of the Personal Data. Such processing operation usually includes a set of operations made by automated means, such as collection, storage, use, disclosure by transmission, erasure, or destruction.
In addition, we may use certain Personal Data to prevent potentially prohibited or illegal activities, fraud, misappropriation, infringements, identity thefts, and any other misuse of our Services, and to enforce our terms of use and other policies, as well as to protect the security or integrity of our databases and Services, and to take precautions or defend against legal liability and claims. Such processing is based on our legitimate interests.
Depending on the nature of your interaction with Duve, we may collect Personal Data as follows:
We use “cookies” (or similar tracking technologies such as tags and pixels) when you interact with our website. The use of cookies is a standard industry-wide practice. Cookies and similar technologies are a small piece of information, text, or code that a website assigns and stores on your computer or browser while you access a website.
Cookies can be used for various purposes, including allowing you to navigate between pages efficiently, for statistical purposes, for operation and security purposes, as well as for advertising purposes.
The information generally collected and stored by cookies includes Online Identifiers, UsageData, and Service Usage Data (as defined under Section 3 of this Privacy Policy “Data Processed by Duve, Purposes of Use and Lawful Basis”).
You can find more information about cookies here: www.allaboutcookies.org
Please see our cookie list available through the Cookie Manager accessed through the icon (in the website footer), which details the cookies we use on our website. You may change your cookies preference at any time. Note that, certain cookies used for strict operation and security purposes are considered as “strictly necessary” and cannot be disabled.
Please note that once you choose to opt out or disable cookies, some features of our website may not operate properly, and your online experience may be limited.
We may disclose your Personal Data to third parties, including our affiliated companies, partners or service providers that help us manage our business operations or provide our Services. You can find in the table below information about the categories of such third-party recipients.
For the avoidance of doubt, Duve may share Personal Data in additional manners, pursuant to your explicit approval, or if we are legally obligated to do so, or if we have successfully rendered such data non-personal, non-identifiable and anonymous. We may transfer, share, or otherwise use non-personal and non-identifiable data at our sole discretion and without the need for further approval.
We acknowledge that different people have different privacy concerns and preferences. Our goal is to be clear about what Personal Data we collect so that you can make meaningful choices about how it is used. We allow you to exercise certain choices, rights, and controls in connection with your Personal Data. Depending on your relationship with us, your jurisdiction and the applicable data protection laws that apply to your Personal Data, you have the right to control and request certain limitations or rights to be executed.
Please note: you may exercise your rights with respect to data processed by Duve as the controller, if you are a hotel guest, or otherwise an individual using our Customer’s app, which is powered by Duve, we will share your request with our Customers or Suppliers, that are the controller of such processing.
Further, if you are a Guest, please contact the property owner, hotel, with which you made your reservation, for any questions or requests regarding the processing of your Personal data.
In the table below you can review your rights depending on your interaction with us, how you can exercise them, and appeal a decision we take in this regard, any specification per geo-location or territory are available below the table:
We retain Personal Data we collect as long as it remains necessary for the purposes set forth above, all in accordance with applicable laws, or until an individual expresses a preference to opt-out.
Other circumstances in which we will retain your Personal Data for longer periods of time include:
Please note that except as required by applicable law, we may at our sole discretion, delete or amend information from our systems, without notice to you, once we deem it is no longer necessary for such purposes.
At Duve, security is our highest priority. We design our systems with your security and privacy in mind. We have implemented physical, technical, and administrative security measures for the Services that comply with applicable laws and industry standards. These measures are further detailed in our trust center available at: https://duve.com/security-center/
Note that we cannot be held responsible for unauthorized or unintended access beyond our control, and we make no warranty, express, implied, or otherwise, that we will always be able to prevent such access.
Please contact us at: dpo@duve.com if you feel that your privacy was not dealt with properly, in a way that was in breach of our Privacy Policy, or if you become aware of a third party’s attempt to gain unauthorized access to any of your Personal Data.
We, along with our service providers who assist help us manage our business operations or provide our Services, maintain, store and process personal data in Israel, the United States, Europe, and other locations as reasonably necessary for the proper performance and delivery of our Services, or as may be required by applicable law.
Duve is headquartered in Israel, a jurisdiction recognized by the European Commission, the United Kingdom Secretary of State, and the Swiss Federal Data Protection and Information Commissioner (FDPIC), as offering an adequate level of protection for Personal Data of individuals residing in the European Economic Area (EEA), the UK and Switzerland, respectively.
As a result, any information you provide us may be transferred to and processed in countries other than the country from which you accessed our website or Services. We will take appropriate measures in line with industry standards to ensure that your Personal Data receives an adequate level of data protection upon its transfer. When Personal Data collected from within the EEA is transferred outside this territory, we take necessary steps in order to ensure that sufficient safeguards are provided during the transferring of such Personal Data, pursuant with transfer mechanisms approved by applicable laws, which may include the Standard Contractual Clauses or other approved framework.
Our Services are not intended for use by children, and we do not knowingly collect or maintain information about anyone under the age of 16. Please contact us at: dpo@duve.com if you have reason to believe that a child has shared any information with us.
This section applies only to California residents. Pursuant to the California Consumer Privacy Act of 2018 effective November 2020, and as amended by the CPRA, effective January 1, 2023 (collectively “CCPA”).
Please see our CCPA Privacy Notice, which discloses the categories of personal information collected, purpose of processing, source, categories of recipients with whom we share the personal information for a business purpose, whether the personal information is sole or shared, the retention period, and how to exercise your rights as a California resident.
The section is applicable to residents of certain U.S. states (depending on the applicable state law, acting in an individual or household context and not in a commercial or employment context or as a representative of business), including the following state laws: Colorado Privacy Act; Connecticut Data Privacy Act; Delaware Personal Data Privacy Act; Florida Digital Bill of Rights; Indiana Consumer Data Protection Act; Iowa Consumer Data Protection Act; Kentucky Consumer Data Protection Act; Maryland Online Data Privacy Act; Minnesota Consumer Data Privacy Act; Montana Consumer Data Privacy Act; Nebraska Data Privacy Act; Nevada S.B. 370; New Hampshire Data Privacy Act; New Jersey Data Protection Act; Oregon Consumer Privacy Act; Rhode Island Data Transparency and Privacy Protection Act; Texas Data Privacy and Security Act; Tennessee Information Protection Act; Utah Consumer Privacy Act, and Virginia Consumer Data Protection Act.
We are required to provide you with a clear and accessible privacy notice that includes the categories of Personal Data processed, purpose of processing, instructions for exercising consumer rights and appealing decisions, categories of Personal Data shared with third parties, categories of third parties with whom data is shared, and any sale of data or targeted advertising.
Under Section 3 – “Data Processed by Duve, Purposes of Use and Lawful Basis” of this Privacy Policy, we describe our collection and processing of Personal Data, the categories of Personal Data that are collecting and processing, and the purposes for which Personal Data is processed, stored or used.
Under Section 6 – “Disclosure of Personal Data” of this Privacy Policy, we detail and disclose the categories of third parties we share Personal Data with for business purposes. We will not collect additional categories of Personal Data or use the Personal Data we collected for a materially different, unrelated, or incompatible purpose without obtaining your consent.
Additionally, under Section 7 – “Privacy Rights” of this Privacy Policy, we detail and disclose your rights and how to exercise such requests.
“Sale” of Personal Data:
Under US privacy laws, in principle, the term “sale” is referring to disclosing or making available Personal Data to a third-party in exchange for monetary or other valuable consideration, including for targeted advertising purposes. We do not “sell” information as this term is commonly understood, meaning – we do not, and will not, disclose your Personal Data in direct exchange for money or some other form of payment. However, subject to the definition of the term “sale” under applicable US privacy laws, our practice of using “cookies or other third-party advertising services and sharing Personal Data for such purpose is considered as a “sale”.
Appeal Rights:
Depending on your state of residency, you may be able to appeal a decision we have made in connection with your privacy rights request, by contacting us as instructed in our response. Please send your appeal request with a summary of the request and decision you want to appeal to: dpo@duve.com
Not more than 60 days after receipt of an appeal, and always in accordance with the timelines set by the applicable US Privacy Laws, we will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reason for the decision.
If you are not happy with our response, depending on your jurisdiction, you may have the right to lodge a complaint against us with the relevant State’s Attorney General: